Executive Assistant, Office of the Bishop

Join our team as an Executive Assistant to play a key role in supporting Office of the Bishop operations. We are looking for a detail-oriented, collaborative individual seeking a consistent, in-office role (Monday-Friday, 8:30 AM - 4:30 PM) to make a tangible impact.

• Prepares documents, memorandums, and other correspondence in support of the Bishop (referencing the Style Guide of the United States Conference of Catholic Bishops) ensuring mail is timely and efficiently handled.
• Screens telephone calls, answers questions and/or redirects them when appropriate including calls from various religious orders, politicians, committees, and Vatican representatives.
• Greets and receives Bishop's guests, visitors, and personnel in a friendly and sincere manner.
• Maintains Bishop's online and paper calendars, scheduling or coordinating appointments and meetings.
• Manages incoming emails to Bishop, forwarding as necessary and saving each to designated email folders.
• Resolves or forwards incoming calls as appropriate for timely resolution, to other departments or parishes.
• Prepares timely check requests to vendors and staff reimbursements, maintains spending report entries, balances monthly household account statements and processes reimbursements to that account.
• Coordinates calendars and schedules for the Bishop, consulting with appropriate clergy and all senior staff.
• Maintains filing system, both paper and scanned electronic files.
• Oversees household staff.
• Executes essential professional and personal errands for the Office of the Bishop.
• Maintains the utmost professionalism and confidentiality while adhering to diocese policies and procedures.
• Other duties as assigned.

• Associate or bachelor's degree preferred.
• Proven experience as an executive assistant, office administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to interact professionally with co-workers, clients and visitors.
• Ability to work under pressure and prioritize workload.
• Excellent organizational and time-management skills.
• Strong ability to effectively communicate verbally and in written form, and interpret written information.
• Ability to work independently and as part of a team.
• Practicing member of the Catholic faith in good standing strongly preferred.

This position may require extended periods of standing, sitting, bending, lifting or other tasks during the course of the work.

WORK ENVIRONMENT: This position requires the employee to work in an environment consistent with an office function.

TO APPLY: SEND RESUME AND COVER LETTER TO [SEE ORIGINAL LISTING]