Office Administrator
Overview:
The Office Administrator is responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities:
Greet walk-in customers and answer phones.Assist with project bids, change orders and correspondence.
Review payroll timesheets for job numbers; accuracy; logs time into projects.
Develop and update jobs obtained report on a daily basis.
Support sales staffCompares purchase orders/order acknowledgements for accuracy.
Generates emails, memos, proposals, change orders as requested.
Municipality projects - securing plans, securing bid, performance & payment bonds, invoicing, etc.
Accounts payable support- entering invoices
Assit HR/Safety with onboarding
Entering all awarded projects into QuickBooks, updating all project status in Pavement Soft.
Training of new employees on phone, tablet usage
Qualifications:
Excellent verbal and written communication skills.Thorough understanding of managing administrative duties and practices.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Strong proficiency in MS Excel.
Experience in construction, paving or asphalt desired.
HR experience
Accounting experience
Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)
Remaining in a stationary position, often standing or sitting for prolonged periods: OccasionallyMoving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
Adjusting, moving and lifting objects in all directions: Rarely
Talking and hearing to communicate with others: Constantly
Seeing to perform job duties at close range, such as monitors or screens: Constantly
Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
Repeating motions that may include the wrists, hands and/or fingers: Constantly
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
Operating machinery and/or power tools: Rarely
Operating motor vehicles or heavy equipment: Occasionally
The ability to travel regionally or nationally: Occasionally
Physical Demands:
Sedentary work that primarily involves sitting/standing: ConstantlyLight work that includes moving objects up to 20 pounds: Occasionally
Medium work that includes moving objects up to 50 pounds: Occasionally
Heavy work that includes moving objects up to 100 pounds or more: Rarely
Working Conditions:
Low temperatures: RarelyHigh temperatures: Occasionally
Outdoor elements such as precipitation and wind: Occasionally
Noisy environments: Occasionally
Hazardous conditions: Rarely
Shift work, to include overnight work: Never
Frequent overtime, including weekends: Never
Office environment: Constantly
We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries.
In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.