Business Operations Coordinator
About the Role:
ENFOS is a profitable, bootstrapped SaaS company serving the world’s leading industrial enterprises. We operate at a defining moment in our growth: $8M+ ARR, a new flagship office in Chicago’s Fulton Market, and an expanding team executing against a plan to reach $100M ARR.We move fast, hold high standards, and build for scale.
This role sits at the center of how the company operates. As Business Operations Coordinator, you are a tactical and strategic operator who keeps the business running cleanly while leadership focuses on growth. You will own a broad and consequential portfolio spanning CEO support, accounts payable, payroll and HR onboarding, event coordination, and administration of the core systems that run the business.
This is not a coordination role or an administrative one. It is built for someone with genuine business acumen, strong financial instincts, and the organizational horsepower to run multiple high-stakes functions in parallel. You will be a direct report to the CEO and a trusted operator across the full leadership team.
What You’ll Do:
- CEO & Executive Support
- Manage the CEO’s calendar, inbox triage, travel logistics, and meeting preparation
- Coordinate with leadership team members across time zones to drive scheduling and follow-through
- Own internal and external correspondence on behalf of the CEO with precision and professionalism
- Prepare materials, agendas, and briefing documents for leadership meetings, board updates, and external engagements
- Manage confidential information with the discretion expected of a direct CEO partner
- Accounts Payable & Financial Operations
- Process vendor invoices, expense reimbursements, and payment runs with accuracy and timeliness
- Maintain vendor records and manage AP workflows in coordination with finance leadership
- Support month-end close activities including invoice reconciliation and accrual documentation
- Own Ramp (corporate card platform) administration: card management, expense categorization, and receipt compliance
- Serve as the day-to-day liaison to ENFOS’s banking relationships for operational needs
- Payroll & HR Onboarding
- Administer payroll processing through Rippling, ensuring accuracy and on-cycle delivery
- Own the new hire onboarding workflow: offer letter coordination, system provisioning, Day 1 readiness, and benefits enrollment
- Manage employee offboarding including system deprovisioning, equipment retrieval, and final pay coordination
- Serve as the primary point of contact with Human Interest (401k) for employee enrollment and plan administration
- Maintain employee records, employment documentation, and HR compliance files with meticulous organization
- Systems Administration
You will own admin access and day-to-day administration for the core operational systems that run ENFOS, including:
- Rippling (HRIS, payroll, benefits, device management)
- Microsoft 365 (user provisioning, license management)
- Ramp (corporate cards, expense management)
- Navan (travel and expense booking)
- Workable (applicant tracking)
- Checkr (background screening)
- PandaDoc (contract execution and document management)
- Scribe (process documentation)
- Nextiva (business phone)
- VacationTracker (PTO management)
- Events & Office Operations
- Plan and execute company events including all-hands meetings, team offsites, client visits, and milestone celebrations
- Own logistics for the Fulton Market office: vendor relationships, supplies, facilities coordination, and Day 1 setup for new hires
- Coordinate team travel and accommodation for company events and conferences
- Manage company swag, branded materials, and gifting programs
Expectations:
You will be evaluated on:
- CEO calendar and communications managed proactively with zero dropped balls
- AP processed accurately and on schedule with clean documentation
- Payroll delivered on cycle with no errors and new hires fully onboarded and productive on Day 1
- Core systems administered cleanly: the right people have the right access and nothing falls through the cracks
- Events and office operations run seamlessly with no visible seams to attendees or leadership
The CEO’s time is protected, well-organized, and focused on the highest-leverage work
Requirements
What You’ll Need:
Required- 3 to 5+ years in management consulting, chief of staff, controller, or business operations role
- Demonstrated ability to own multiple high-stakes operational workstreams simultaneously without loss of quality or follow-through
- Strong financial acumen: comfortable with AP workflows, expense management, payroll mechanics, and basic accounting operations
- Exceptional organizational instincts with a documented, systematic approach to managing complexity across people, vendors, and systems
- Proficiency with modern business tools: Microsoft 365, Slack, and cloud-based SaaS platforms
- Discretion with sensitive information including compensation, personnel matters, and strategic plans
- Based in or willing to commute to Chicago’s Fulton Market neighborhood five days per week
- Experience in a high-growth SaaS or technology company where process infrastructure was built, not inherited
- Background in financial operations, controller functions, or consulting with cross-functional project ownership
- Hands-on experience with Rippling, Ramp, or comparable HRIS and expense platforms
- Exposure to payroll processing, HR onboarding workflows, or benefits administration
- Experience coordinating internal events and offsites for growing teams
Benefits
How You’ll Be Compensated:
- Salary range: $90,000 to $125,000 based on experience
- Opportunity for discretionary annual bonus
- Stock options granted at time of hire
- Comprehensive benefits package including medical, dental, vision, and 401(k)
About ENFOS:
ENFOS is a profitable, 25-year-old SaaS company serving the world’s leading industrial enterprises with material Environmental Obligation Programs. Our platform unifies finance, accounting, and operations stakeholders in a single enterprise system of record that integrates financial, scientific, and operational data across the full EO lifecycle from identification through derecognition.
Organizations choose ENFOS for enterprise-scale governance and audit readiness aligned with U.S. GAAP ASC 410-20 and ASC 410-30 and IFRS IAS 37. Anchored in technical accounting rigor and proven integrations, ENFOS delivers the financial control and audit defensibility expected of a mission-critical system of record.