Staff Accountant
Location: Hybrid – Park Ridge, IL
About Vitae Health Systems
Founded in 2018, Vitae Health Systems is a leading provider of behavioral health, internal medicine, and podiatry services to Skilled Nursing and Assisted Living Facilities across 10+ states. We are a fast-growing, mission-driven organization where accuracy, efficiency, and strong financial processes are essential to our success.
Role Overview:
We are seeking a highly organized Staff Accountant to support day-to-day accounting operations across cash management, payables, credit cards, and month-end close. This role is central to ensuring accurate financial records and requires someone who can work effectively in a fast-paced, detail-oriented environment.
The ideal candidate is comfortable working with leaders who have a direct, task-focused communication style and who set clear expectations around accuracy and timeliness.
Key Responsibilities:
Cash Management & Credit Cards- Monitor, classify, and reconcile daily cash activity across multiple accounts.
- Prepare and distribute daily cash updates to leadership.
- Upload and match bank transactions; retrieve monthly statements; complete bank reconciliations.
- Record and reconcile credit card transactions, resolve discrepancies, and prepare monthly accruals.
- Load invoices into AP software for approval workflows.
- Assist with invoice auditing, coding accuracy, and vendor issue resolution.
- Prepare monthly AP reconciliations and support the AP month-end process.
- Prepare journal entries for fixed assets, prepaids, intangibles, accrued expenses, and intercompany.
- Complete related reconciliations and support month-end close timelines.
- Perform variance analysis and provide explanations to management.
- Support audit requests and documentation as needed.
Success Traits:
- Strong sense of ownership and follow-through.
- Able to communicate clearly when resolving discrepancies or seeking clarification.
- Thrives with structured processes and accuracy-driven work.
- Receptive to feedback and able to adapt quickly.
- Bachelor’s degree in Accounting, Finance, or related field.
- 1–3 years of accounting experience (multi-entity or healthcare preferred).
- Working knowledge of GAAP and month-end close procedures.
- Proficiency with Excel and accounting/AP software.
- Strong attention to detail, organizational skills, and ability to prioritize.
- Comfortable with clear expectations, firm deadlines, and direct communication styles.
- Self-starter with a continuous-improvement mindset.