HR Admin. Assistant

Provide administrative support for the overall functions of the Human Resources/Learning & Development Department. Primary responsibility is clerical support for the Director of Human Resources, Learning & Development Officer, and HR Generalist.

• Answers telephone and greets guests.
• Prepare conference and training rooms each day for the scheduled meetings/classes.
• Process incoming mail and route to appropriate individual.
• Assist with recruiting as needed, reviewing resumes, phone screening, scheduling interviews, and maintaining applicant records in an orderly manner.
• Provide administrative and organizational support as needed and when special projects arise, such as Employee Recognition Events.
• Prepare materials for scheduled meetings.
• Prepare general correspondences, memos, charts, tables, graphs, etc. as needed for meetings or classes.
• Set up new employees in Learning Management System (BAI), disable terminated employees.
• Proofread course content and handouts for proper grammar and formatting.
• Assist employees with online course registrations and online account access.
• Maintain records and reports of all employee education through Learning Management System.
• Maintain and track student rosters and course scores from each class.
• Maintain filing system for the Learning & Development records, retrieve information from files when needed.
• Maintain confidential filing system for current and past employees.
• Performs other related duties as required and assigned.
• Lead and model North Dallas Bank & Trust Co. Mission Statement.
• Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• To perform this job successfully, an individual should have knowledge of Contact Management systems; Database software; Human Resource systems; Internet software; Spreadsheet software and Word Processing software.