Administrative Support Specialist

apartmentAdvanced Refrigeration & Air placeOrlando calendar_month4/17/26

Since 1986, Advanced Refrigeration & Air has been a leader in commercial refrigeration and air conditioning. Based in Orlando, Florida, our family-owned company operates across five locations in the state. For 40 years, we have provided top-tier service to grocery retailers, restaurants, and businesses throughout Florida, Georgia, and Alabama.

We are currently hiring an Administrative Support Specialist to join our Service team.

We are currently hiring an Administrative Support Specialist to join our Service team. We seek a reliable and detail-oriented individual to become an Administrative Support Specialist. This role is essential in supporting our field team and area manager to ensure accurate communication and workflow between internal teams and external clients.

Key Responsibilities Include:

Updating and maintaining multiple client portals and responding to client inquiries
Submit and maintain quotes and estimates in a timely manner
Maintaining preventative maintenance schedules and associated paperwork
Submitting refrigerant documentation to the EPA in compliance with regulations requirements
Assisting the District Manager with scheduling and coordination
Keeping technicians/District Managers up to date with active work order information
Coordinating with external vendors for rental equipment when applicable
Occasionally assisting with administrative coverage for other areas

Qualifications:

Minimum of 2 years administrative office experience
Strong critical thinking skills with the ability to troubleshoot basic issues independently
Able to multi-task and prioritize effectively
Highly detail-oriented with strong organizational skills
Experience in Acumatica, Dropbox, OneDrive, Google Drive, and SharePoint a plus.
Prior experience in HVAC, Refrigeration, or a similar technical industry preferred.
Professional and friendly communication
Proficient in Microsoft Office (Excel, Outlook, Word).
Punctual, dependable, and team-oriented

What We Offer:

Medical, Dental, Vision & Voluntary Coverages
401(k) with Company Match
Paid Vacation & Holidays

Experience:

Administration: 2 years (Required)
HVAC/R: 1 year (Preferred)

For more information, please visit our company website at: www.advref.com

Our company was featured in the Orlando Family Magazine. You can visit the article link at:

https://www.orlandofamilymagazine.com/all-articles/cool-under-pressure/

Job Type: Full-time

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