Associate Project Manager (APM), Real Estate

Overview:

The APM is actively engaged in the project management function & works in conjunction with the project management and Controls team to execute on the objectives of their project assignments.

In this role, you will:

• Engage with internal and external project management team members to support execution and assist across all phases of the capital project lifecycle (planning through closeout).
• Maintain and distribute reports, schedules, budgets, meeting minutes, and other project deliverables as assigned by the project team.
• Support cost tracking and reporting throughout all project phases.
• Assist in procurement coordination (i.e., RFP issuance; bid leveling; vendor tracking).
• Complete assigned deliverables in a timely, efficient, and effective manner.
• Demonstrate an informed awareness and understanding of project scope, goals, requirements, and overall deliverable delivery expectations.
• Track project progress against schedule; follow up on open items to support timely execution.
• Maintain organized project files and documentation for team access and reference.
• Support preparation of project updates, reports, and presentations for internal stakeholders.
• Identify and escalate risks, issues, or changes impacting scope, schedule, or cost.
• Support review and coordination of deliverables from consultants, contractors, and vendors.
• Gather and provide information for use by the project team.
• Engage in regular communication with the project team and confirm expectations remain aligned.
• Coordinate, communicate, and collaborate with vendors, consultants, clients, and other external project stakeholders as needed.
• Ensure consistent performance of the vendor team through the regular review and maintenance of key deliverables and reports, and document progress regularly.
• Monitor design, construction, and overall execution of the project, collecting, organizing, and reviewing key project documentation from key vendors and stakeholders regularly.
• Coordinate, attend, and actively participate in project meetings as appropriate.

What we’re looking for:

• Bachelor’s degree required.
• At least 2 years of experience supporting cross-functional project management teams.
• Well-developed time management & prioritization skills.
• Strong written and verbal communication skills.
• Self-motivated professional with the ability to work effectively well both collaboratively and independently.
• Strong attention to detail and ability to manage and present project information accurately.
• Proficiency in Microsoft Office Suite (MS Excel; MS Word; MS PowerPoint); working knowledge of Smartsheet is a plus.
• Experience in or knowledge of commercial real estate industry is strongly preferred.
• Experience as an owner's-side project manager, coordinator, or support team member is a plus

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