Administrative Assistant - CPA Firm (052026)
Company: SJLD Mgmt dba Scalco Johnson Leahy & Dudek, CPAs
Location: Southwest Austin, Texas
Job Type: Full-Time
Company Overview:
Scalco Johnson Leahy & Dudek, CPAs, is a well-established CPA firm located in Southwest Austin, committed to delivering exceptional financial and tax services to our valued clients. As our firm continues to expand, we are actively seeking a dedicated and highly organized Administrative Assistant to join our team and clients.
Job Description:
As an Administrative Assistant at our firm, you will be a crucial part in ensuring the efficient day-to-day operations of our office. We are in search of a candidate who possesses excellent communication and problem-solving skills, outstanding organizational capabilities, and the ability to work independently.Your role will encompass a wide range of administrative tasks, as well as providing vital support to our team.
Responsibilities:
- Client Engagement: Greet and assist clients with their inquiries and appointments, creating a welcoming and professional atmosphere.
- Document Management: Scan client documents and input data into tax software to facilitate the tax preparation process.
- Tax Return Preparation: Print and assemble tax returns for both individuals and businesses, maintaining a high level of accuracy.
- File Management: Keep client files organized, up-to-date, and easily accessible for reference.
- Mail and Deliveries: Manage incoming and outgoing mail, including certified mail, FedEx shipments, and local deliveries.
- Data Entry: Perform data entry using financial software, including QuickBooks, ensuring accuracy and precision.
- Office Supplies: Oversee the management and ordering of office supplies to maintain a well-stocked and efficient work environment.
- Adaptable Support: Undertake additional job-related tasks and responsibilities as required, contributing to the smooth operation of the office.
Qualifications:
The ideal candidate will possess the following qualifications:
- Experience: 1-3 years of administrative assistant or related office support experience preferred.
- Tech Proficiency: Proficiency with technology and various software programs, including QuickBooks, Adobe, Office 365 (Excel, Word, Outlook, Access, PowerPoint), with a willingness to adapt to new programs and technologies as needed.
- Attention to Detail: Exceptional attention to detail and a strong commitment to accuracy, organization, and quality in all tasks and communications.
- Multitasking: Ability to effectively prioritize, multitask and meet tight deadlines in a fast-paced environment while maintaining a high level of accuracy.
- Communication Skills: Excellent written and verbal communication skills, along with strong interpersonal and customer service capabilities.
- Problem Solving: Strong problem-solving and analytical skills.
- Equipment Competence: Competence in operating standard office equipment, including computers, telephone systems, ten-key calculators, copiers, and fax machines.
- Instruction Adherence: Ability to follow oral and written instructions carefully while maintaining professionalism, confidentiality, and attention to detail.
If you are a proactive, resourceful, and detail-oriented individual who thrives in a fast-paced environment, stays productive during downtime, and is eager to play a key role in our firm’s success, we encourage you to apply.
Equal Opportunity Employer:
SJLD Management dba Scalco Johnson Leahy & Dudek CPAs is an equal opportunity employer, dedicated to promoting diversity and fostering an inclusive work environment for all employees.