Mail Services Associate
Column Technical Services is seeking a reliable Mail Services Associate to support shipping & receiving and internal operations within a large, reputable healthcare organization located onsite in Manhattan, NY. If you are highly organized and a strong team player, we encourage you to apply today!
Job SummaryResponsible for receiving, inspecting, and distributing all incoming merchandise, supplies, equipment, and postal mail in a timely and accurate manner.Key Responsibilities:
Receiving & Inspection-Coordinates and manages the movement of delivery trucks by assisting with the assignment of loading docks and providing clear directions to drivers.-Ensures appropriate equipment is available to safely unload deliveries (e.g., pallets, flatbed carts, pallet jacks).-Conducts physical inspections and counts of incoming merchandise, supplies, and equipment to verify quantities and specifications against packing slips and bills of lading.-Identifies and promptly reports discrepancies, including shortages or damaged items, to the supervisor or manager.-Notifies Security immediately if unauthorized individuals enter shipping or receiving areas.-Signs packing slips and bills of lading upon receipt of deliveries.-Documents any quantity discrepancies by adjusting figures on the bill of lading or packing slip when physical counts do not match received documentation.-Prioritizes urgent or time-sensitive deliveries (e.g., overnight shipments, messenger services, perishables) by routing them to designated areas for immediate internal distribution.Delivery Operations-Delivers merchandise, equipment, and mail directly to designated requisitioners.-Uncrates shipments as necessary and palletizes or stacks items onto appropriate internal delivery carts or trucks.-Completes missing delivery details on parcel labels, including employee name and delivery location.-Obtains recipient signatures confirming receipt of delivered merchandise and equipment.-Provides requisitioners with a copy of the packing slip for their records.-Records deliveries received without a purchase order in the delivery logbook, including tracking number, sender, and recipient information.-Follows established delivery routes as directed by the supervisor or coordinator.-Submits original packing slips to the data entry clerk for processing and files signed copies in the appropriate purchase order sequence folders.-Receives, sorts, and distributes internal and external mail.