OMB Accounting Coordinator
Summary Objective
The purpose of this position is to review the preparation of financial reports and reconciliation of accounts and evaluates compliance with Generally Accepted Accounting Principles (GAAP) for governmental entities, as well as Metro financial administration policies and procedures and recommends modifications.
This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
This position will be responsible for completing several monthly bank reconciliations including but not limited to the Concentration account and the Accounts Payable account. A primary responsibility of this role is fielding any requests received in the General Accounting shared mailbox.The OMB Accounting Coordinator will assist with Fixed Asset activities including reviewing invoices to determine if the expenditure is eligible for capitalization under Metros capital asset management policy. Additional responsibilities include Importing Ad Hoc Bank Transactions, processing various monthly accounting journals, and preparing wire payments.
The General Accounting division also assists with the year-end closing process and the annual financial audit.
Examples of Duties
ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
Analyzes and monitors financial activity and approves interim and annual financial statements for related agencies, nonprofits, trusts, and foundations, and Metro account reconciliations.
Ensures that accounting work papers, reports, and schedules are sufficient to document basis for conclusions, accounting, and financial reporting in compliance with professional standards, GAAP, relevant laws/regulations, and contractual obligations.
Reviews accounting policies and procedures and recommends modifications.Prepares correspondence and documents and completes special projects.
Compiles and prepares financial information, reconciliations and work-papers in response to audit requests.
Reviews, approves, and provides technical assistance for reconciliations of general ledger balance sheet accounts including cash, investments, accounts & loan receivables, capital assets, payroll liabilities, and reserves.
Reviews interim financial statements and provides technical assistance for staff preparation of financial reports for trusts and related nonprofits and foundations.
Recommends policies and procedures for capital asset management, audits of departmental inventories, and coordinates fixed assets, prepares reports and oversees general fund appropriation disbursements.
Analyzes balance sheet accounts and prepares year-end closing adjustments for significant accruals including revenue accruals, receivable and loan loss reserves, capital assets, eliminations and transfers, and debt service.
Provides coordination and technical assistance for processing of closing year-end books and post-closing financial reporting adjustments.
Coordinates and prepares financial reports for component units in accordance with Generally Accepted Accounting Principles and Governmental Accounting Standards.
Reviews and monitors accounting and reporting for debt service funds, including analysis of related premiums, discounts, refunding, and debt management functions and recommends policies and procedures for debt administration.
Recommends policies and procedures for petty cash management and coordinates periodic audits of departmental petty cash funds.
Reviews daily account balance reports and monitors reconciling items to identify significant discrepancies in transaction accounting and reporting.
Reviews and approves monthly sales tax reporting and approves requests for tax payments.
Monitors accounting and reporting for subdivision development performance bond funds.
Reconciles inventory and general ledger accounts for surplus property and coordinates reporting with Business Administration.
Reviews and analyzes property tax, occupational tax, and other significant revenue accounts.
Audits, analyzes, and approves accounting transactions for accuracy and compliance with GAAP and Governmental Accounting Standards.
Research, collects, and analyzes financial data for departmental financial analysis including CFO, budget, component units, related agencies, and other internal departments.
Performs related work as assigned.
Minimum Requirements
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelors degree in accounting, business administration, economics, finance or related discipline.Five (5) years of finance, accounting, budget preparation, budget analysis or preparation experience or an equivalent combination of education, training and experience.
OTHER MINIMUM REQUIREMENTS
Must possess and maintain a valid state drivers license with an acceptable driving history.
PHYSICAL DEMANDSPhysical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the provision of reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the Louisville Metro Government.This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job.Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.