Construction Administrative Coordinator
Do you have hands-on office admin experience needed to keep a high-volume operation running smoothly? Do you love team collaboration, solving problems and taking initiative?
We are seeking a detail-oriented and dependable Administrative Coordinator. This isn’t a standard clerical role we need a professional with a construction background who understands the logistics, documentation, and fast-paced nature of the industry.
If you know how to work well with others and serve as a seamless link between field operations and project management, we want to hear from you.
salary: $47,840 - $50,000 per yearshift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
Ticket & Invoice Processing- Receive and organize material tickets and subcontractor trucking tickets from field crews
- Accurately log tickets into Microsoft Access and/or Microsoft Excel
- Match tickets against vendor invoices for accuracy and completeness
- Review and assist with approval of vendor invoices
- Assist Project Managers with maintaining and organizing job files (paper and digital)
- Help track and update job-related documentation from subcontractors and vendors
- Ensure required paperwork is received, complete, and properly filed
- Receive rental equipment documentation from the Operations team
- Track rental equipment usage and durations
- Review and assist with approval of equipment rental invoices
- Manage and maintain organized filing systems (both physical and electronic)
- Assist with general administrative duties as needed
- Monitor and maintain inventory of field supplies
- Procure necessary items including hand tools, water, PPE, and other field essentials
- Coordinate with field and operations teams to ensure timely availability of supplies
- Excel (2 years of experience is required)
- Organization
- Working Independently
- Oral Communication
- Problem Solving
- Administrative Duties
- Microsoft Office
- Multi-tasking
- Inventory
- Invoices
- Data Entry
- Database Management
- Access
- Financial Documentation
- Procurement
- Filing
- Organizational Skills
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.