Administrative Assistant (Temp)

The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The position is required to work in-office at least 5-days a week.

Essential Functions:

Administrative Duties:

• Act as Receptionist with answering and directing phone calls.
• Greet office visitors including vendors, tenants, and prospective tenants
• Provide general office organization, filing and scanning support.
• Complete a broad variety of administrative tasks for the office such as opening mail, ordering office supplies, and making labels and folders.

Support of the Property Management and Leasing Team:

• Code and submit invoices daily through AVID/Yardi
• Relay work orders to vendors as needed
• Check out keys to brokers, tenants, or vendors
• Keep tenant and vendor contact lists updated
• Send memos to tenants as directed
• Assist in tracking tenant and vendor certificate of insurance expirations
• Package leases for corporate signature

Competencies:

• Excellent written and verbal communication skills.
• Proactive approach to problem-solving with strong decision-making capability.
• Ability to collaborate with others within the company to create better results on deliverables.
• Highly resourceful team-player, with the ability to also be effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Creative and forward-looking thinker, who actively seeks opportunities and proposes solutions.

The Qualifiers:

• Bachelor's degree preferred
• 3 years administrative support experience
• Working knowledge of MS Office (Word, Excel, PowerPoint)
• Master efficiency in Microsoft Outlook calendaring
• Motivated and results-driven with strong work ethic
• Yardi/AVID experience a plus