Executive Administrative Assistant II
It is the world's largest cosmetics company, with activities spanning skin care, sun protection, make-up, perfume, hair care and hair color.
What's in this Executive Administrative Assistant II position for you?
Pay Range: $37.00- $39.00/Hr.
Shift: Hybrid, Mon-Fri, 8:00am – 5:00 pm
Weekly paycheck
Job Summary:
- Complex and fast-changing calendar management for internal and external meetings.
- Serve as the primary point of contact for CDMO leadcom.
- Assist with organizational and business functions of the department as needed, including drafting correspondence, drafting memos, drafting agenda, drafting presentation decks, tracking precedent, and setting project milestones and/or communications.
- Liaise with internal executives, teams, as well as external media partners to establish seamless communication, working across multiple time zones and partners.
- Manage travel arrangements (including global travel) and expense reports and submission.
- Secure office and seating with new LUSA system.
- Manage the department’s T&E, including creating monthly pacing reports.
- Anticipate the CDMO’s needs and proactively address issues and opportunities.
Required Qualifications:
- Bachelor’s Degree.
- 5+ years’ previous executive assistance experience; support of c-suite executives preferred.
- Excellent proficiency in Microsoft Office (i.e., Teams, Outlook, OneDrive, Word, Excel & PowerPoint) and SAP Concur.
- Strong written and oral communication skills.
- Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities
- Ability to use judgment and discretion in complete tasks with limited or no direction.
- Ability to prioritize and multi-task daily responsibilities, effectively.
- Possess a high degree of professionalism & ability to handle highly confidential information.
- Takes ownership and anticipates recurring/large meetings agendas, preparation processes (pre-reads, surveys (pre or post), easy to gather materials.
- Ability to integrate critical thinking and accuracy in organizing meetings - from schedule sequences with other meetings to cross-checking attendees.
- Persistent follow-up with stakeholders to ensure materials are prepared and shared in a timely manner with meeting attendees.
- Ability to work in a challenging and fast paced environment with a strong sense of urgency.
- Confident to ask for clarification to deliver results and better prioritize.
- Strong work-ethic, can-do attitude, proactive, resourceful, efficient and forward-thinking.
- Attendance is an essential function of this position following Hybrid Flex policy
Logistics Management for onsite / remote meetings and events:
- Prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space, and partner with IT for use of technical systems when needed (i.e.: video conference, use of external or internal drives), manage ordering of catering, supplies and equipment.
- Manage the planning of regular team meetings, offsites, social events, division events and managing employee moral.
- Advise concierge of visitors, arrange schedule for and greet visitors and escort them to appropriate area or person.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable.
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Pay Details: $39.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.