Finance & Administration Manager
We are seeking a highly skilled Financial & Administration Manager for one of our thriving not-for-profit clients, a 501c(6), to oversee the accounting and administration operations in the vibrant city of Spokane, WA. If you are a detail-oriented professional with a passion for financial management and administrative excellence, we want to hear from you!
As the Financial & Administration Manager, you will play a crucial role in ensuring the financial integrity and operational efficiency of the organization. You will oversee all aspects of accounting, finance, human resources, and administrative functions, while serving as the primary liaison with the City's Finance & Revenue Department.
Financial Oversight:
• Ensure financial accountability and minimize organizational risk.
• Maintain Accounting & Financial Reporting System per GAAP.
• Ensure compliance with regulatory requirements.
• Uphold the company's Financial Management Policy.
• Protect assets through audits and insurance.
• Work with Treasurers, Finance & Audit Committee.
• Stay updated on industry standards.
Finance/Accounting Management:
• Maintain chart of accounts and general ledger accuracy.
• Oversee payroll processing and tax reporting.
• Prepare journal entries and financial statements.
• Analyze revenue targets and cash flow.
• Report variances compared to budget.
• Manage funds from City/County sources.
• Prepare for tax returns and audits.
• Facilitate annual budget preparation.
Human Resources:
• Update employee manual and HR procedures annually.
• Manage HR information system and benefits administration.
• Oversee onboarding, termination, and performance reviews.
• Ensure compliance with employment regulations.
• Address employee concerns and manage engagement surveys.
Administration Operations:
• Respond to inquiries and coordinate office procedures.
• Improve communication protocols and streamline procedures.
• Procure and manage vendor contracts and office supplies.
• Oversee IT vendor relationship and office equipment.
• Organize company events and evaluate staff activities.
Salary Range: $65,000 - $80,000
Benefits Offered:
• Healthcare Benefits: 100% Employer paid Health, Vision, and Dental Insurance
• Other Insurance: 100% Employer paid Long Term Disability & Life Insurance
• Retirement Plan: Simple IRA with employer-paid 3% match
• PTO: 12 paid holidays off annually. 80 hours of accrued vacation plus Washington sick leave
• Other Benefits offered: Annual discretionary bonus, $50 monthly transportation/parking stipend, technology stipend.
• Some benefits subject to full time classification and waiting/probationary periods
Requirements:
• Bachelor’s degree in accounting, finance, or related field.
• Minimum 5 years’ accounting/CPA experience.
• Proficient in QuickBooks, Adobe, and Microsoft Office.
• Experience with Paylocity payroll/HR products preferred.
• Understanding of online platforms and IT network solutions.
• Knowledge of legal requirements affecting HR functions.
• Ability to communicate financial concepts effectively.
• Proficient with mobile devices and English language.
• Able to pass background and drug screening.
Schedule:
• Regularly scheduled for 40 hours per week.
• May require additional hours for deadlines or events.
• Occasional morning, evening, or weekend work may be needed.
• Travel within downtown Spokane may be required.
As the Financial & Administration Manager, you will play a crucial role in ensuring the financial integrity and operational efficiency of the organization. You will oversee all aspects of accounting, finance, human resources, and administrative functions, while serving as the primary liaison with the City's Finance & Revenue Department.
Financial Oversight:
• Ensure financial accountability and minimize organizational risk.
• Maintain Accounting & Financial Reporting System per GAAP.
• Ensure compliance with regulatory requirements.
• Uphold the company's Financial Management Policy.
• Protect assets through audits and insurance.
• Work with Treasurers, Finance & Audit Committee.
• Stay updated on industry standards.
Finance/Accounting Management:
• Maintain chart of accounts and general ledger accuracy.
• Oversee payroll processing and tax reporting.
• Prepare journal entries and financial statements.
• Analyze revenue targets and cash flow.
• Report variances compared to budget.
• Manage funds from City/County sources.
• Prepare for tax returns and audits.
• Facilitate annual budget preparation.
Human Resources:
• Update employee manual and HR procedures annually.
• Manage HR information system and benefits administration.
• Oversee onboarding, termination, and performance reviews.
• Ensure compliance with employment regulations.
• Address employee concerns and manage engagement surveys.
Administration Operations:
• Respond to inquiries and coordinate office procedures.
• Improve communication protocols and streamline procedures.
• Procure and manage vendor contracts and office supplies.
• Oversee IT vendor relationship and office equipment.
• Organize company events and evaluate staff activities.
Salary Range: $65,000 - $80,000
Benefits Offered:
• Healthcare Benefits: 100% Employer paid Health, Vision, and Dental Insurance
• Other Insurance: 100% Employer paid Long Term Disability & Life Insurance
• Retirement Plan: Simple IRA with employer-paid 3% match
• PTO: 12 paid holidays off annually. 80 hours of accrued vacation plus Washington sick leave
• Other Benefits offered: Annual discretionary bonus, $50 monthly transportation/parking stipend, technology stipend.
• Some benefits subject to full time classification and waiting/probationary periods
Requirements:
• Bachelor’s degree in accounting, finance, or related field.
• Minimum 5 years’ accounting/CPA experience.
• Proficient in QuickBooks, Adobe, and Microsoft Office.
• Experience with Paylocity payroll/HR products preferred.
• Understanding of online platforms and IT network solutions.
• Knowledge of legal requirements affecting HR functions.
• Ability to communicate financial concepts effectively.
• Proficient with mobile devices and English language.
• Able to pass background and drug screening.
Schedule:
• Regularly scheduled for 40 hours per week.
• May require additional hours for deadlines or events.
• Occasional morning, evening, or weekend work may be needed.
• Travel within downtown Spokane may be required.
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