Sr. Project Manager - Utilities
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Sr. Project Manager - Utilities
Position Summary
Underground utility contractor in the Baltimore area is looking to add a Sr. Project Manager to their team. The Sr. Project Manager is responsible for all tasks from execution to finances in the project after turned over from estimating until final project close out.
The Sr. Project Manager is ultimately responsible for the entire project. Specifically, The SPM manages the budget, purchasing, as well as, obtains the information, authorizations, and drawings needed for the construction of the project.
Responsibilities:
Establish an accurate take off and budget for the project as outlined in the Job Turnover/Budget Process
Make Submittals a routine priority
Place all orders for material, designating where the material is to be placed
Coordinate with Operations the Client and equipment needed to execute the project
Tickets and change orders are to be priced, processed a monthly basis (set a precedent that change orders are urgent)
Attend job site progress meetings
Every month prepare an Analysis Report for each project
Forward monthly requisitions to Finance by the end of the month
Attend monthly job review meetings and lead the meeting regarding the financial aspect on the job
Follow through on collection calls for payments if payment goes beyond 45 days
Maintain daily contact with the Field Engineer to remain aware of field activity and what needs to be addressed
Document Control
Review and process submittals and shop drawings; including coordination review between different building systems
Create submittal log and schedule to support the field schedule/operations; including analysis of material fabrication and delivery lead times
Process, research, analyze, and respond to requests for information (RFI's) including resolution of issues involving multiple trades
Maintain and distribute project documentation
Obtain and process start-up and closeout documents
Manage and update drawings and specifications
Document minutes during jobsite meetings
Responsible for transmitting the following to the Superintendent: executed subcontractor contracts, budgets, schedules, current contract documents, and other key information
Procurement
Assist in development of bidders lists
Write subcontracts
Manage distribution of bid documents and tracking of bidders, including solicitation of bidders and management of data.
Set-up and assist with pre-bid meetings
Manage bidder question process
Write work scopes and develop front end documents for bidding
Receive and evaluate bids and assist with conducting post-bid reviews
Receive and review subcontractor insurance and bond documents
Create a detailed comprehensive contract items list of all products required for the construction of the project
Obtain and check subcontractor change orders, estimate changes to the scope of work; issue general contract change orders, and follow with the architect and owner for approvals
Document MBE and WBE participation.
Obtain permits for the building; see that subcontractors obtain their permits; and assist the Superintendent in obtaining inspection certificates for the performance of the work
Follow for, check, and obtain approval of subcontractor shop drawings, samples, material lists, etc.
Maintain a contract change order log, a pending change order log, a submittal log, and an approval letter log, as dictated by the specific project requirements.
Work with Field Engineer to place all orders for material, designating where the material is to be placed
Planning
Handle normal contact with the architect, engineers, and owner. Attend their meetings and obtain approvals
Conduct Owner meetings and produce meeting minutes
Initiate setup of a basic project schedule and creation of activities and logic, with assistance from the project Superintendent on durations and schedule flow. Maintain project schedule through updates, implementing logic modifications and adding activities
Develop site logistics plans in conjunction with the project Superintendent
Conduct weekly project reviews with the Superintendent
Prepare and maintain a general project schedule; and work with the Project Superintendent to create and maintain a detailed project schedule
Make project goals their own and use their skills and expertise to inspire a sense of shared purpose within the project team
Field Operations
Enforce company safety policies on jobsite, working closely with the Project Superintendent, General Superintendent, and Safety Manager to support the project safety plan
Track timely receipt of required submittals
Oversee field activities to support Field Engineer functions; daily contact and weekly walks with Field Engineer and Superintendents is a must
Facilitate Mechanical/Electrical overhead coordination
Walk job to assist with enforcement of schedule with contractors in the field
Assist with verification of approved products being installed on site
Cost Management
Prepare and issue billing requisitions; and follow for verification of funding.
Receive and review/evaluate subcontractor quotations for changes; negotiate appropriate costs
Support subcontractor payment process
Code all bills for input into accounting
Maintain a contract change order log, a pending change order log, a submittal log, and an approval letter log, as dictated by the specific project requirements
Obtain guarantees from the subcontractors and establish effective dates thereof; and, when required, obtain the architect and owners' acceptance of the work and approval of making final payments
Job Requirements
Skills, Knowledge and Abilities Preferred:
Excellent knowledge of Project Management processes
Good organizational and planning skills
Excellent written and verbal communication skills
The ability to work on multiple projects at the same time
The ability to work under pressure and to deadlines
Good attention to detail and accuracy
Knowledge of project management and accounting principles relating to construction industry
The ability to be a team player
Self-motivation
Computer Skills
Experience with Microsoft Office software, including Word, Excel, Outlook, PowerPoint, and Internet Explorer
Experience with Microsoft Project or Primavera SureTrak, including ability to set up a schedule from scratch, including creation of filters and layouts for different printouts; knowledge of Sage/Timberline PJ project management, PDF editing, electronic file management and scheduling software helpful
Technical Skills
Knowledge of construction sequencing and durations
Knowledge of OSHA safety policies and emergency procedures
Knowledge of standard AIA agreements
Knowledge of the components of an owner contract and ability to implement requirements for execution of responsibilities at the jobsite
Knowledge of applicable building codes and standards
Knowledge of building systems, including architectural, civil, structural, mechanical, and electrical and ability to read drawings and specifications
Familiarity with what lien requirements are and how those affect jobsite paperwork
Knowledge of construction labor rates and what is included within them
Understanding of differing definitions of commissioning and how those need to be applied to assigned project
Understanding of different contract types and what is appropriate information to include in a vendor agreement
Understanding of value engineering process and knowledge of most common items identified
Knowledge of differing site conditions, building conditions, and construction technologies
Management Skills
Ability to prioritize activities
Effective time management skills
Ability to work under pressure
Understanding of the importance of attention to detail
Sensitivity to surroundings in which work is being conducted
Ability to manage risk aspects of project
Understanding of client/builder relationship and elements of maintaining and improving that relationship
Communication Skills
Ability to express thoughts/ideas through written and verbal communication
Ability to speak contractor language
Ability to accurately communicate contractor issues to the Architect/Engineer and Owner
Ability to negotiate small issues with contractors
Excellent presentation skills, both for meeting facilitation and RFP sessions; able to mentor others
Ability to bring together differing agendas among various project team members into a common project goal
Ability to professionally handle conflicts and confrontations
Qualifications
5 plus years of related experience in several of the core areas of responsibilities
2 plus years of underground utility construction specific experience
Strong writing, analytical and computer skills
Position Summary
Underground utility contractor in the Baltimore area is looking to add a Sr. Project Manager to their team. The Sr. Project Manager is responsible for all tasks from execution to finances in the project after turned over from estimating until final project close out.
The Sr. Project Manager is ultimately responsible for the entire project. Specifically, The SPM manages the budget, purchasing, as well as, obtains the information, authorizations, and drawings needed for the construction of the project.
Responsibilities:
Establish an accurate take off and budget for the project as outlined in the Job Turnover/Budget Process
Make Submittals a routine priority
Place all orders for material, designating where the material is to be placed
Coordinate with Operations the Client and equipment needed to execute the project
Tickets and change orders are to be priced, processed a monthly basis (set a precedent that change orders are urgent)
Attend job site progress meetings
Every month prepare an Analysis Report for each project
Forward monthly requisitions to Finance by the end of the month
Attend monthly job review meetings and lead the meeting regarding the financial aspect on the job
Follow through on collection calls for payments if payment goes beyond 45 days
Maintain daily contact with the Field Engineer to remain aware of field activity and what needs to be addressed
Document Control
Review and process submittals and shop drawings; including coordination review between different building systems
Create submittal log and schedule to support the field schedule/operations; including analysis of material fabrication and delivery lead times
Process, research, analyze, and respond to requests for information (RFI's) including resolution of issues involving multiple trades
Maintain and distribute project documentation
Obtain and process start-up and closeout documents
Manage and update drawings and specifications
Document minutes during jobsite meetings
Responsible for transmitting the following to the Superintendent: executed subcontractor contracts, budgets, schedules, current contract documents, and other key information
Procurement
Assist in development of bidders lists
Write subcontracts
Manage distribution of bid documents and tracking of bidders, including solicitation of bidders and management of data.
Set-up and assist with pre-bid meetings
Manage bidder question process
Write work scopes and develop front end documents for bidding
Receive and evaluate bids and assist with conducting post-bid reviews
Receive and review subcontractor insurance and bond documents
Create a detailed comprehensive contract items list of all products required for the construction of the project
Obtain and check subcontractor change orders, estimate changes to the scope of work; issue general contract change orders, and follow with the architect and owner for approvals
Document MBE and WBE participation.
Obtain permits for the building; see that subcontractors obtain their permits; and assist the Superintendent in obtaining inspection certificates for the performance of the work
Follow for, check, and obtain approval of subcontractor shop drawings, samples, material lists, etc.
Maintain a contract change order log, a pending change order log, a submittal log, and an approval letter log, as dictated by the specific project requirements.
Work with Field Engineer to place all orders for material, designating where the material is to be placed
Planning
Handle normal contact with the architect, engineers, and owner. Attend their meetings and obtain approvals
Conduct Owner meetings and produce meeting minutes
Initiate setup of a basic project schedule and creation of activities and logic, with assistance from the project Superintendent on durations and schedule flow. Maintain project schedule through updates, implementing logic modifications and adding activities
Develop site logistics plans in conjunction with the project Superintendent
Conduct weekly project reviews with the Superintendent
Prepare and maintain a general project schedule; and work with the Project Superintendent to create and maintain a detailed project schedule
Make project goals their own and use their skills and expertise to inspire a sense of shared purpose within the project team
Field Operations
Enforce company safety policies on jobsite, working closely with the Project Superintendent, General Superintendent, and Safety Manager to support the project safety plan
Track timely receipt of required submittals
Oversee field activities to support Field Engineer functions; daily contact and weekly walks with Field Engineer and Superintendents is a must
Facilitate Mechanical/Electrical overhead coordination
Walk job to assist with enforcement of schedule with contractors in the field
Assist with verification of approved products being installed on site
Cost Management
Prepare and issue billing requisitions; and follow for verification of funding.
Receive and review/evaluate subcontractor quotations for changes; negotiate appropriate costs
Support subcontractor payment process
Code all bills for input into accounting
Maintain a contract change order log, a pending change order log, a submittal log, and an approval letter log, as dictated by the specific project requirements
Obtain guarantees from the subcontractors and establish effective dates thereof; and, when required, obtain the architect and owners' acceptance of the work and approval of making final payments
Job Requirements
Skills, Knowledge and Abilities Preferred:
Excellent knowledge of Project Management processes
Good organizational and planning skills
Excellent written and verbal communication skills
The ability to work on multiple projects at the same time
The ability to work under pressure and to deadlines
Good attention to detail and accuracy
Knowledge of project management and accounting principles relating to construction industry
The ability to be a team player
Self-motivation
Computer Skills
Experience with Microsoft Office software, including Word, Excel, Outlook, PowerPoint, and Internet Explorer
Experience with Microsoft Project or Primavera SureTrak, including ability to set up a schedule from scratch, including creation of filters and layouts for different printouts; knowledge of Sage/Timberline PJ project management, PDF editing, electronic file management and scheduling software helpful
Technical Skills
Knowledge of construction sequencing and durations
Knowledge of OSHA safety policies and emergency procedures
Knowledge of standard AIA agreements
Knowledge of the components of an owner contract and ability to implement requirements for execution of responsibilities at the jobsite
Knowledge of applicable building codes and standards
Knowledge of building systems, including architectural, civil, structural, mechanical, and electrical and ability to read drawings and specifications
Familiarity with what lien requirements are and how those affect jobsite paperwork
Knowledge of construction labor rates and what is included within them
Understanding of differing definitions of commissioning and how those need to be applied to assigned project
Understanding of different contract types and what is appropriate information to include in a vendor agreement
Understanding of value engineering process and knowledge of most common items identified
Knowledge of differing site conditions, building conditions, and construction technologies
Management Skills
Ability to prioritize activities
Effective time management skills
Ability to work under pressure
Understanding of the importance of attention to detail
Sensitivity to surroundings in which work is being conducted
Ability to manage risk aspects of project
Understanding of client/builder relationship and elements of maintaining and improving that relationship
Communication Skills
Ability to express thoughts/ideas through written and verbal communication
Ability to speak contractor language
Ability to accurately communicate contractor issues to the Architect/Engineer and Owner
Ability to negotiate small issues with contractors
Excellent presentation skills, both for meeting facilitation and RFP sessions; able to mentor others
Ability to bring together differing agendas among various project team members into a common project goal
Ability to professionally handle conflicts and confrontations
Qualifications
5 plus years of related experience in several of the core areas of responsibilities
2 plus years of underground utility construction specific experience
Strong writing, analytical and computer skills
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