Office Manager
We are offering a contract to hire employment opportunity for an Office Manager in North Charleston, South Carolina. This role primarily involves managing office operations, overseeing accounting functions, and handling customer service inquiries in a dynamic environment.
Responsibilities
• Review and manage daily invoices and prepare packing slips as required.
• Oversee daily reconciliation of bank accounts and manage payroll processes.
• Monitor customer service needs including delivery, inventory, scheduling, and billing inquiries.
• Process customer payments and handle vendor shipments and billings.
• Manage office supplies inventory and carry out administrative duties as needed.
• Update and maintain customer and vendor files regularly.
• Prepare and transmit end of week or end of month open balance reports and statements.
• Assist in the preparation of quotes, contracts, and agreements as needed.
• Utilize various software systems such as Microsoft Office Suites, Paychex, and accounting software to perform daily tasks.
• Manage bid documents and government contracts, with training provided for those without prior experience.
• Demonstrated proficiency in Accounting Software Systems
• Understanding of Accounting Functions including Accounts Payable (AP) and Accounts Receivable (AR)
• Experience in handling Billing Functions
• Proven Customer Service skills
• Ability to Maintain Vendor Files and Manage Vendor Relationships
• Knowledge of Paychex and Paychex Payroll systems
• Experience in preparing Bid Documents, Bid Proposals, and Bid Packages
• Familiarity with Government Contracts
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Ability to handle confidential information with discretion
• Proven problem-solving skills with attention to detail
• Previous experience in a similar role would be advantageous.
Responsibilities
• Review and manage daily invoices and prepare packing slips as required.
• Oversee daily reconciliation of bank accounts and manage payroll processes.
• Monitor customer service needs including delivery, inventory, scheduling, and billing inquiries.
• Process customer payments and handle vendor shipments and billings.
• Manage office supplies inventory and carry out administrative duties as needed.
• Update and maintain customer and vendor files regularly.
• Prepare and transmit end of week or end of month open balance reports and statements.
• Assist in the preparation of quotes, contracts, and agreements as needed.
• Utilize various software systems such as Microsoft Office Suites, Paychex, and accounting software to perform daily tasks.
• Manage bid documents and government contracts, with training provided for those without prior experience.
• Demonstrated proficiency in Accounting Software Systems
• Understanding of Accounting Functions including Accounts Payable (AP) and Accounts Receivable (AR)
• Experience in handling Billing Functions
• Proven Customer Service skills
• Ability to Maintain Vendor Files and Manage Vendor Relationships
• Knowledge of Paychex and Paychex Payroll systems
• Experience in preparing Bid Documents, Bid Proposals, and Bid Packages
• Familiarity with Government Contracts
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Ability to handle confidential information with discretion
• Proven problem-solving skills with attention to detail
• Previous experience in a similar role would be advantageous.
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