Accounts Payable Clerk
Under general supervision, supports the day to day, month end, and year end functions of Accounts Payable (AP). Works as a scanner and imputer into an Optical Character Recognition (OCR) system and data validator. Handles any manual data entry needed for the department.
Has an understanding of downstream effect of their role and ensures data accuracy of information entered into OCR. Maintains vendor relationships and provides excellent customer service to internal and external customers. Reviews, calculates, and processes invoices to generate vendor payment checks.
Provides clerical assistance as needed for the departments including opening mail, matching and mailing checks.
Essential Functions:
" Scans and verifies data in the Optical Character Recognition (OCR) system. Ensures the accuracy of the verified information and resolves and issues identified from the department. Data accuracy is crucial in this position. (20%)
" Verifies e-form information submitted to Accounts Payable (AP) for accuracy related to vendor information, payment information, and supporting documentation. (20%)
" Enters any manual invoices/payments needed in the department. (10%)
" Resolves specific errors on accounts payable reports as identified by the AP supervisor. (10%)
" Reviews open statements from assigned vendors and requests additional information as needed. Works with Sr. AP Administrator on more complex issues but is expected to handle non complex issues including requesting proof of delivery, starting a cost message, and requesting an invoice.
(10%)
" Provides excellent customer service for internal and external customers by responding timely, professionally and anticipating follow up questions. (10%)
" Responds to inquiries and provides financial information to vendors, co-workers, and other departments that contains accurate and helpful information. Helps end users with questions on the Invoice to Payment process. (10%)
" Provides clerical assistance as needed including opening mail and matching and mailing checks. (10%)
Education:
" Bachelor's Degree Required
Work Experience:
" One year Accounts Payable or data entry experience Required
Licenses:
Knowledge, Skills and Abilities:
" Knowledge of the three way match process between AP, Purchasing and receiving.
" Excellent written and verbal skills.
" Ability to multi-task.
" Problem solving skills.
" Knowledge of Microsoft Office Suite.
" Knowledge of Lawson, Image express, and MHC preferred.
" Ten key by touch and high computer accuracy.
Has an understanding of downstream effect of their role and ensures data accuracy of information entered into OCR. Maintains vendor relationships and provides excellent customer service to internal and external customers. Reviews, calculates, and processes invoices to generate vendor payment checks.
Provides clerical assistance as needed for the departments including opening mail, matching and mailing checks.
Essential Functions:
" Scans and verifies data in the Optical Character Recognition (OCR) system. Ensures the accuracy of the verified information and resolves and issues identified from the department. Data accuracy is crucial in this position. (20%)
" Verifies e-form information submitted to Accounts Payable (AP) for accuracy related to vendor information, payment information, and supporting documentation. (20%)
" Enters any manual invoices/payments needed in the department. (10%)
" Resolves specific errors on accounts payable reports as identified by the AP supervisor. (10%)
" Reviews open statements from assigned vendors and requests additional information as needed. Works with Sr. AP Administrator on more complex issues but is expected to handle non complex issues including requesting proof of delivery, starting a cost message, and requesting an invoice.
(10%)
" Provides excellent customer service for internal and external customers by responding timely, professionally and anticipating follow up questions. (10%)
" Responds to inquiries and provides financial information to vendors, co-workers, and other departments that contains accurate and helpful information. Helps end users with questions on the Invoice to Payment process. (10%)
" Provides clerical assistance as needed including opening mail and matching and mailing checks. (10%)
Education:
" Bachelor's Degree Required
Work Experience:
" One year Accounts Payable or data entry experience Required
Licenses:
Knowledge, Skills and Abilities:
" Knowledge of the three way match process between AP, Purchasing and receiving.
" Excellent written and verbal skills.
" Ability to multi-task.
" Problem solving skills.
" Knowledge of Microsoft Office Suite.
" Knowledge of Lawson, Image express, and MHC preferred.
" Ten key by touch and high computer accuracy.
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