Administrative Assistant - Bronx NY 10459
Soloh Partners Inc | Bronx | www.resume-library.com |
SCOPE OF ROLE:
The Administrative Assistant will be the first point of contact/face/front line of our program. In
addition to clerical duties you will be called upon to engage and assist with program
participants/individuals we serve.
DUTIES & RESPONSIBILITIES:
• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health
Records (EHR) systems
• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurately and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resources
• Additional duties as assigned
III. REQUIREMENTS
REQUIRED EDUCATION AND EXPERIENCE
• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred
The Administrative Assistant will be the first point of contact/face/front line of our program. In
addition to clerical duties you will be called upon to engage and assist with program
participants/individuals we serve.
DUTIES & RESPONSIBILITIES:
• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health
Records (EHR) systems
• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurately and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resources
• Additional duties as assigned
III. REQUIREMENTS
REQUIRED EDUCATION AND EXPERIENCE
• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred
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