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Robert HalfSan Diego
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PERMANENT POSITION
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Executive Assistant
Robert Half | San Diego | www.roberthalf.com |
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our executive team in the real estate industry. The Executive Assistant will play a critical role in ensuring the smooth operation of our office and supporting our executives in various administrative and organizational tasks.
The ideal candidate is detail-oriented, proactive, and able to handle confidential information with discretion.
Responsibilities:
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate and organize internal and external meetings, including preparing agendas and taking minutes
• Serve as the primary point of contact for executive communication, both internally and externally
• Prepare and edit correspondence, presentations, and reports
• Assist with project coordination and tracking, ensuring deadlines are met
• Handle confidential information with discretion and professionalism
• Assist with real estate transactions, including preparing contracts, managing documents, and liaising with clients and partners
• Conduct research and compile data to support executive decision-making
• Streamline office processes and procedures to improve efficiency
• Assist with special projects and events as needed
Requirements:
• Bachelor's degree or equivalent 5 years of experience
• Proven experience as an executive assistant or similar role, preferably in the real estate industry
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and Google Workspace
• Ability to prioritize tasks and work independently with minimal supervision
• High level of discretion and professionalism when handling sensitive information
• Knowledge of real estate terminology and processes is a plus
The ideal candidate is detail-oriented, proactive, and able to handle confidential information with discretion.
Responsibilities:
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate and organize internal and external meetings, including preparing agendas and taking minutes
• Serve as the primary point of contact for executive communication, both internally and externally
• Prepare and edit correspondence, presentations, and reports
• Assist with project coordination and tracking, ensuring deadlines are met
• Handle confidential information with discretion and professionalism
• Assist with real estate transactions, including preparing contracts, managing documents, and liaising with clients and partners
• Conduct research and compile data to support executive decision-making
• Streamline office processes and procedures to improve efficiency
• Assist with special projects and events as needed
Requirements:
• Bachelor's degree or equivalent 5 years of experience
• Proven experience as an executive assistant or similar role, preferably in the real estate industry
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and Google Workspace
• Ability to prioritize tasks and work independently with minimal supervision
• High level of discretion and professionalism when handling sensitive information
• Knowledge of real estate terminology and processes is a plus