Legal Administrative Assistant - Corporate/Transactional (50091)
R.L. Barclay & Associates | San Antonio | www.jobvertise.com |
Our client is looking for an experienced Legal Secretary, Legal Assistant, or Legal Administrative Assistant to join their team in San Antonio, Texas.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Prepares standard correspondence and other documents as needed.
• Scans, profiles and emails client documentation to team members as directed.
• Manages electronic file documentation by saving into appropriate iManage folders.
• Handles incoming mail and makes arrangements for courier services when needed.
• Establishes and maintains deadlines associated with a file through the appropriate calendaring system.
• Uses Innova to style documents; uses Adobe Acrobat to create closing binders, edit PDF documents and to convert Word documents to PDF and PDF to Word; uses Excel for closing checklists; and uses cross-platform referencing and track changes.
• Uses EDGAR to file and retrieve documents with the U.S. Securities and Exchange Commission.
• Requests conflict of interest checks with Conflicts Coordinator, opens files, and maintains all client and general files.
• Maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for attorneys; schedules meetings and conferences and provides notice to all appropriate parties.
• Serves as liaison to clients and other attorneys, responding to inquiries as necessary.
• Makes travel arrangements when needed; requests check and submits expense reimbursements when appropriate.
• Ensures billable time is processed before its deadline; proofs time entries; reviews and edits pre-bills.
• Performs overflow assistance, as time permits and as requested by other attorneys and Office Manager.
KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
• Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing is essential for success in this position.
EXPERIENCE
4 or more years of corporate, transactional or real estate secretarial experience supporting multiple attorneys in a legal setting.
Strong document formatting skills is required, using Innova and Styles, Redlining, working with Table of Contents, Table of Authorities.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Prepares standard correspondence and other documents as needed.
• Scans, profiles and emails client documentation to team members as directed.
• Manages electronic file documentation by saving into appropriate iManage folders.
• Handles incoming mail and makes arrangements for courier services when needed.
• Establishes and maintains deadlines associated with a file through the appropriate calendaring system.
• Uses Innova to style documents; uses Adobe Acrobat to create closing binders, edit PDF documents and to convert Word documents to PDF and PDF to Word; uses Excel for closing checklists; and uses cross-platform referencing and track changes.
• Uses EDGAR to file and retrieve documents with the U.S. Securities and Exchange Commission.
• Requests conflict of interest checks with Conflicts Coordinator, opens files, and maintains all client and general files.
• Maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for attorneys; schedules meetings and conferences and provides notice to all appropriate parties.
• Serves as liaison to clients and other attorneys, responding to inquiries as necessary.
• Makes travel arrangements when needed; requests check and submits expense reimbursements when appropriate.
• Ensures billable time is processed before its deadline; proofs time entries; reviews and edits pre-bills.
• Performs overflow assistance, as time permits and as requested by other attorneys and Office Manager.
KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
• Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing is essential for success in this position.
EXPERIENCE
4 or more years of corporate, transactional or real estate secretarial experience supporting multiple attorneys in a legal setting.
Strong document formatting skills is required, using Innova and Styles, Redlining, working with Table of Contents, Table of Authorities.
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