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Executive Secretaries and Administrative Assistants

Albany | www.resume-library.com |
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 1 Commerce Plaza, Albany, NY 12257
Job Duration: 6 Months
Closing: 02/09/2024.

Minimum Education:

High school diploma or equivalent required.

Work Experience:

Experience with the Statewide Financial System (SFS) is preferred.

Job Duties:

Provide high-level administrative support, including conducting research, preparing statistical reports, handling information requests, routing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Train and supervise lower-level clerical staff as needed.

Demonstrate knowledge of office administration and management principles.

Exhibit proficiency in proper grammar, punctuation, and spelling in all written communications.

Act as the immediate supervisor's personal representative in dealing with the public and in routine contacts with other State executives.

Perform special assignments, studies, and routine administrative functions as specifically directed.

Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response.

Perform related duties as required.

Preferred Skills:

Proficiency in Microsoft Office Suite.

Strong organizational and multitasking abilities.

Excellent written and oral communication skills.

Ability to maintain confidentiality and handle sensitive information.

Knowledge of business communications and note-taking skills.

Miscellaneous Information:

Shift Days/Times: Monday to Friday, 9:00 AM to 5:00 PM.

Interviews will be conducted using Microsoft Teams.

Client does not provide parking, but the office is accessible by bus.

The Administrative Assistant will work in the Executive Bureau.

A background check and fingerprinting will be required, covering criminal, SSN, education, and previous employment verification.

Training will be provided.

The Nexus Staff Difference:

Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.

We offer weekly payments via ACH (Automated Clearing House).

Serving as Prime Vendors to New York State and New York City for over 10 years.