Accounts Payable
Accounts Payable Specialist (Property Industry)
Overview: We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to join our dynamic team in the property industry. The AP Specialist will play a crucial role in managing vendor relationships, processing invoices, coordinating payments, and ensuring accuracy in financial transactions.
This position requires proficiency in utilizing AP portals, managing AP inboxes, matching and coding invoices, executing check runs, generating reports, and fostering strong communication with internal stakeholders and external vendors. Property a plus. If this sounds like a great fit for you, apply today and work this week.
Key Responsibilities:
Vendor Management:
• Establish and maintain positive relationships with vendors, responding promptly to inquiries and resolving any issues related to payments or invoices.
• Collaborate with procurement teams to ensure vendor compliance and negotiate favorable terms and conditions.
Utilizing AP Portal:
• Manage the AP portal effectively, ensuring all invoices are accurately processed, approved, and scheduled for payment.
• Monitor portal activities regularly, address discrepancies, and streamline processes for efficiency.
AP Inbox Management:
• Oversee the AP inbox, promptly reviewing and categorizing incoming invoices, statements, and correspondence.
• Coordinate with relevant departments for invoice approvals and resolve any discrepancies or missing documentation.
Matching and Coding:
• Accurately match invoices with purchase orders and receiving documents, ensuring proper coding for expense allocation.
• Validate invoice details, such as quantities, prices, and terms, against corresponding purchase orders and contracts.
Check Runs:
• Execute regular check runs in accordance with payment schedules, verifying accuracy and completeness of payment batches.
• Coordinate with finance team for necessary approvals and signatures on checks or electronic payment files.
Reporting:
• Generate and analyze AP reports to track payment status, aging of invoices, outstanding liabilities, and other key metrics.
• Provide insights and recommendations to improve AP processes, mitigate risks, and optimize cash flow management.
• Knowledge of regulatory requirements and compliance standards related to accounts payable.
• Experience in property management software (e.g., Yardi, MRI) is a plus.
• Understanding of property-related expenses, such as utilities, maintenance, and leasing costs.
Overview: We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to join our dynamic team in the property industry. The AP Specialist will play a crucial role in managing vendor relationships, processing invoices, coordinating payments, and ensuring accuracy in financial transactions.
This position requires proficiency in utilizing AP portals, managing AP inboxes, matching and coding invoices, executing check runs, generating reports, and fostering strong communication with internal stakeholders and external vendors. Property a plus. If this sounds like a great fit for you, apply today and work this week.
Key Responsibilities:
Vendor Management:
• Establish and maintain positive relationships with vendors, responding promptly to inquiries and resolving any issues related to payments or invoices.
• Collaborate with procurement teams to ensure vendor compliance and negotiate favorable terms and conditions.
Utilizing AP Portal:
• Manage the AP portal effectively, ensuring all invoices are accurately processed, approved, and scheduled for payment.
• Monitor portal activities regularly, address discrepancies, and streamline processes for efficiency.
AP Inbox Management:
• Oversee the AP inbox, promptly reviewing and categorizing incoming invoices, statements, and correspondence.
• Coordinate with relevant departments for invoice approvals and resolve any discrepancies or missing documentation.
Matching and Coding:
• Accurately match invoices with purchase orders and receiving documents, ensuring proper coding for expense allocation.
• Validate invoice details, such as quantities, prices, and terms, against corresponding purchase orders and contracts.
Check Runs:
• Execute regular check runs in accordance with payment schedules, verifying accuracy and completeness of payment batches.
• Coordinate with finance team for necessary approvals and signatures on checks or electronic payment files.
Reporting:
• Generate and analyze AP reports to track payment status, aging of invoices, outstanding liabilities, and other key metrics.
• Provide insights and recommendations to improve AP processes, mitigate risks, and optimize cash flow management.
• Knowledge of regulatory requirements and compliance standards related to accounts payable.
• Experience in property management software (e.g., Yardi, MRI) is a plus.
• Understanding of property-related expenses, such as utilities, maintenance, and leasing costs.
Don’t miss out on new job openings!
Create a job alert for: Vendor, Walnut Creek (CA)
It's free, and you can cancel email updates at any time