Estimator
The Estimator manages the budget, trade partner bids, and material take offs for key client projects from initial project conception to completing the Issue for Construction documents. With the help of both internal and external resources, the Estimator is responsible for the following phases:
1. Project Design
a. Review initial scope of work and design with Preconstruction Manager (PCM)
b. Identify and review gaps in scope of work with PCM
2. Detailed Development
a. Prepare work to be estimated by gathering scopes of work, blueprints, specifications, and related documents.
b. Identify labor, material, and time requirements by studying proposals, blueprints, specifications, and related documents.
c. Develop and submit vendor and subcontractor requests for quotes (RFQ’s)
d. Collect and review preliminary information from trade partners.
e. Save all bid documents (quotes, scopes, RFQ’s, details) in an organized manner
f. Transpose bid costs accurately to estimate excel sheets
g. Assign accurate phase codes to cost areas during bidding process
h. Compute costs by analyzing labor, material, and time requirements.
i. Review and resolve bid discrepancies by collecting and analyzing information.
j. Review completed estimates with PCM
k. Prepare special reports by collecting, analyzing, and summarizing information and trends.
l. Maintain technical knowledge by attending educational workshops and reviewing technical publications.
m. Display readiness to acquire new knowledge and develop through team collaboration
n. Manage the high stress of tight deadlines and the primary responsibility of accurately forecasting the budget for a project
3. Material list and bid execution
a. Verify and adjust material books, sub quotes, and vendor quotes for accuracy
b. Confirm material books have accurate phase codes
c. Collaborate with Account Manager, Project Manager, and PCM to determine vendors to be used
d. Hand off all subcontractor information to Project Manager for their development of subcontracts and bid awarding
e. Work with PCM and purchasing to turn all quoted and estimated items into executable items
4. Project review and updates
a. While limited, assist the PCM with change order bidding and if the project does not have a dedicated PCM
b. Coordinate progress site visits with PCM, Project Manager, and Director of Preconstruction
c. Participate on pre/post-construction meetings with the sales team, project managers, PCM’s, drafters, and operations
d. Participate in project update meetings if the project does not have a dedicated PCM and when requested
e. Utilize financial reviews to provide insight on opportunities to improve on future projects. Financial reviews to be completed by the estimator during the construction phase of the project if the project does not have a dedicated PCM. Financial reports to be provided to the Director of Preconstruction
5. All projects are different. Responsibilities vary with the type and complexity of the project.
The successful candidate will have excellent management skills, problem-solving abilities, self-discipline, natural curiosity, and a desire to understand the "why" of any situation. The ability to plan and organize is essential.
The candidate will be expected to work independently and exercise good judgment to communicate potential problems, obstacles, and the need for additional resources as necessary to maintain the project budget. This position reports directly to the Director of Preconstruction.
Responsibilities:
• Meet with Heartland Builders team and/or client to understand and document project objectives and requirements for each project
• Coordinate and manage internal resources and trade partners throughout the execution of the project design
• Develop budgets and estimated costs as needed throughout the design process
• Turn budgets and estimates into executable material books and purchase orders
• Create and maintain comprehensive project documentation
• Establish and maintain relationships with trade partners
• Continuously perform risk management to minimize project risks
• Report and escalate to management as needed
• Use and continually develop leadership skills
• Attend conferences and training as required to maintain proficiency
• Perform other related duties as assigned
Estimator top skills & proficiencies:
• Developing budgets and estimates
• Delegating and follow-up
• Process improvement
• Verbal communication
Requirements
• Proven working experience in the development of design bids and coordination
• Excellent written and verbal communication skills
• Solid organizational skills, including attention to detail
• Strong working knowledge of Microsoft Excel, Word, and Outlook
Benefits
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Wellness Resources
1. Project Design
a. Review initial scope of work and design with Preconstruction Manager (PCM)
b. Identify and review gaps in scope of work with PCM
2. Detailed Development
a. Prepare work to be estimated by gathering scopes of work, blueprints, specifications, and related documents.
b. Identify labor, material, and time requirements by studying proposals, blueprints, specifications, and related documents.
c. Develop and submit vendor and subcontractor requests for quotes (RFQ’s)
d. Collect and review preliminary information from trade partners.
e. Save all bid documents (quotes, scopes, RFQ’s, details) in an organized manner
f. Transpose bid costs accurately to estimate excel sheets
g. Assign accurate phase codes to cost areas during bidding process
h. Compute costs by analyzing labor, material, and time requirements.
i. Review and resolve bid discrepancies by collecting and analyzing information.
j. Review completed estimates with PCM
k. Prepare special reports by collecting, analyzing, and summarizing information and trends.
l. Maintain technical knowledge by attending educational workshops and reviewing technical publications.
m. Display readiness to acquire new knowledge and develop through team collaboration
n. Manage the high stress of tight deadlines and the primary responsibility of accurately forecasting the budget for a project
3. Material list and bid execution
a. Verify and adjust material books, sub quotes, and vendor quotes for accuracy
b. Confirm material books have accurate phase codes
c. Collaborate with Account Manager, Project Manager, and PCM to determine vendors to be used
d. Hand off all subcontractor information to Project Manager for their development of subcontracts and bid awarding
e. Work with PCM and purchasing to turn all quoted and estimated items into executable items
4. Project review and updates
a. While limited, assist the PCM with change order bidding and if the project does not have a dedicated PCM
b. Coordinate progress site visits with PCM, Project Manager, and Director of Preconstruction
c. Participate on pre/post-construction meetings with the sales team, project managers, PCM’s, drafters, and operations
d. Participate in project update meetings if the project does not have a dedicated PCM and when requested
e. Utilize financial reviews to provide insight on opportunities to improve on future projects. Financial reviews to be completed by the estimator during the construction phase of the project if the project does not have a dedicated PCM. Financial reports to be provided to the Director of Preconstruction
5. All projects are different. Responsibilities vary with the type and complexity of the project.
The successful candidate will have excellent management skills, problem-solving abilities, self-discipline, natural curiosity, and a desire to understand the "why" of any situation. The ability to plan and organize is essential.
The candidate will be expected to work independently and exercise good judgment to communicate potential problems, obstacles, and the need for additional resources as necessary to maintain the project budget. This position reports directly to the Director of Preconstruction.
Responsibilities:
• Meet with Heartland Builders team and/or client to understand and document project objectives and requirements for each project
• Coordinate and manage internal resources and trade partners throughout the execution of the project design
• Develop budgets and estimated costs as needed throughout the design process
• Turn budgets and estimates into executable material books and purchase orders
• Create and maintain comprehensive project documentation
• Establish and maintain relationships with trade partners
• Continuously perform risk management to minimize project risks
• Report and escalate to management as needed
• Use and continually develop leadership skills
• Attend conferences and training as required to maintain proficiency
• Perform other related duties as assigned
Estimator top skills & proficiencies:
• Developing budgets and estimates
• Delegating and follow-up
• Process improvement
• Verbal communication
Requirements
• Proven working experience in the development of design bids and coordination
• Excellent written and verbal communication skills
• Solid organizational skills, including attention to detail
• Strong working knowledge of Microsoft Excel, Word, and Outlook
Benefits
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Wellness Resources
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