Office Manager
Are you the kind of person who finds peace in a perfectly organized spreadsheet? Can you juggle shifting schedules while keeping a team motivated and a front office running like a well-oiled machine?
We are a rapidly growing, premium commercial and residential service provider looking for a proactive Office Manager to become the backbone of our daily operations. If you are a master of logistics with a "get-it-done" attitude, we want to meet you.
The Role As the Office Manager, you won’t just be sitting behind a desk; you will be the heartbeat of the company. You’ll ensure our field teams are where they need to be, our clients are thrilled with our communication, and our administrative processes are flawless.
salary: $75,000 - $90,000 per yearshift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities- Communication Lead: Act as the primary point of contact for the office by answering phones and managing company emails. You will filter inquiries, direct urgent field issues, and maintain professional correspondence with clients and vendors.
- Financial & Operational Reporting: Run essential financial reports and manage job site costing to ensure our contracts (ranging from retail to educational facilities) remain profitable.
- Software Management: Utilize WinTeam software to manage janitorial operations, scheduling, and labor data.
- Scheduling & Logistics: Coordinate schedules for our diverse service sites across the Tri-State area.
- Office Leadership: Act as the "office generalist"—overseeing daily workflows and ensuring all staff stay on task and deadlines are met.
- Invoicing: Assist with or manage the invoicing process for our various commercial and institutional clients.
- HR Functions: Serve as the point of contact for minor HR matters, including maintaining compliance (e.g., sexual harassment training) and addressing customer-related personnel issues.
- Microsoft Office
- Organization
- Prioritizing
- Accounts Payable
- Office Management
- Decision Making
- Answering Phones
- Human Resources
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.