Administrative Assistant
Job Type: Contract | 3–6 Months | Contract-to-Hire Potential
Schedule: 7:00 AM – 4:00 PM CT
Start Date: ASAP
Work Authorization: U.S. Citizenship required
Security Requirement: Must be able to obtain airport security clearance/badge
About the Role
We are seeking a highly organized Administrative Assistant to support daily office, customer service, payroll, HR, and financial reporting operations within a fast-paced airport services environment at Houston IAH Airport George Bush Intercontinental Airport.
This is a critical onsite support role responsible for keeping site operations running smoothly through strong Excel reporting, payroll/timecard review, work order coordination, employee onboarding support, and customer communication.
The ideal candidate brings a strong administrative background with finance, payroll, HR, or bookkeeping experience, thrives in a deadline-driven setting, and is comfortable supporting both office and field operations.
Key Responsibilities- Manage daily office operations in support of the Site Manager
- Serve as the primary point of contact for customer and internal service inquiries
- Coordinate service requests and track work orders in the maintenance management system
- Support HR administration including onboarding, orientation, badging, and new hire paperwork
- Review employee timecards, leave balances, and payroll data for discrepancies
- Assist with billing, spending reports, and site financial tracking
- Prepare Excel-based reports and maintain accurate operational records
- Order office materials and supplies to support site operations
- Ensure compliance with company policies, safety procedures, and training requirements
- Support operations in both office and active airport environments as needed
What We're Looking For
Required Qualifications- High school diploma or GED
- Valid driver's license
- 3–5+ years of administrative experience in:
- payroll
- accounting
- bookkeeping
- HR support
- financial reporting
- Advanced Microsoft Excel and strong overall computer skills
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Experience handling confidential payroll, employee, or financial data
- Ability to obtain and maintain airport security clearance
- Flexibility to support weekends, holidays, or alternate shifts when needed
- Airport, aviation, or transportation operations support
- Work order or maintenance management systems
- Customer service in fast-paced service environments
- Payroll auditing, timekeeping, or billing support
- HR onboarding and employee documentation
Ideal Backgrounds
This role is a strong fit for candidates with experience in:
- Site Administrator
- Office Manager
- Payroll Administrator
- HR Coordinator
- Administrative Coordinator
- Operations Administrator
- Service Coordinator
- Billing Administrator
- Finance Assistant
- Airport Operations Administrator
Work Environment
This position is primarily office-based but requires regular exposure to an active airport setting.
Candidates must be comfortable working in a fast-paced, highly regulated airport environment.
Why This Role Stands Out- Strong contract-to-hire potential
- High-visibility support role at a major airport
- Broad exposure to HR, payroll, finance, and operations
- Excellent opportunity for administrators with strong Excel and reporting skills
- Stable weekday schedule with overtime flexibility