Estimating Administrative Assistant
About Us
With over 25 years of experience, founded by James to provide clean, safe homes after his family farm in rural areas was affected by drought. The company is trusted by Sydney's top Strata Management firms. They support Greentreefarmers to offset carbon emissions and assist Aid and Development, funding a children's home and women's refuge.We started because we saw too many property owners dealing with unreliable service and shoddy work. So, we built something better, a company that actually shows up on time, does the job right, and makes maintenance easy instead of stressful.
After growing a loyal customer base here at home, we felt it was time to take the next step. So, we're expanding to the United States. Not just to grow the business, but to bring the same pattern, honest property care to American homeowners and property managers.Same standards. Same commitment. Just a bigger map.
Position Overview:
We're looking for a highly organized Estimating Administrative Assistant to help keep our preconstruction, project management, and office operations running like a well-oiled machine, all from a remote setup. This isn't just a paperwork job; you'll be the virtual glue holding things together.You'll manage digital documentation, coordinate logistics across time zones, and provide administrative support to multiple teams as we establish our brand in a new market. From tracking bids and organizing project files to scheduling virtual meetings and keeping everyone on the same page through cloud-based tools.
Responsibilities and Duties:
Process payroll accurately and timely using payroll software.Enter and verify data related to employee hours, benefits, deductions, and other information with precision
Assist with accounts payable and receivable tasks, ensuring proper documentation and compliance
Assist with purchase orders and basic job tracking support
Support vehicle-related administration, including documentation and recordkeeping
Collaborate with the accounting team to perform account reconciliation and analyse payroll data for discrepancies
Additional administrative responsibilities to be assigned
Provide administrative support to field staff and internal teams as needed
Requirements:
Strong office management skills with experience in clerical tasks and administrative supportExcellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
Exceptional organizational skills with the ability to prioritize tasks and manage time effectively
Attention to detail for proofreading documents and maintaining accurate records
Customer service expertise with strong phone etiquette and interpersonal skills
Strong organizational and follow up
Knowledge of office procedures such as filing, document management, and clerical support
Benefits:
401(k)Health insurance
Paid time off
Dental insurance
Retirement plan
Vision insurance