Executive Assistant & Personal Assistant to Founder & CEO
Executive Assistant & Personal Assistant to Founder & CEO
Techmenity — New York City (Onsite and other locations)Compensation: up to $140,000/year + benefits
Techmenity is a New York–based Technology General Contractor (TechGC) known for designing and integrating Future-Ready smart-building systems and network-first infrastructure. Founded by Jamie Propp, whose career spans both technology and the music/entertainment industries, the company blends technical expertise with a highly creative, people-centered culture.
We’re hiring a high-trust EA/PA to support the CEO across business operations and personal life. This is a new role for someone who brings structure and accountability to a fast-moving founder, thrives in dynamic environments, and is comfortable working from multiple locations—the office, the CEO’s home, and various NYC events.
What You’ll Do
Executive Support- Manage a fluid and evolving calendar; protect focus time; prepare agendas and meeting briefs well in advance.
- Monitor and triage email and text channels; draft and send responses; escalate only urgent or high-value items.
- Maintain CRM and pipeline organization to support business development and follow-through.
- Support proposal and scope-related workflows.
- Ensure weekly completion of time tracking, expenses, and other internal operational tasks.
- Assist with client gifting, handwritten notes, check-ins, and relationship-building touchpoints.
- Help plan internal team gatherings and Techmenity’s creative, community-oriented events.
- Organize financial documents, tax paperwork, and personal filings.
- Manage household mail, bills, and insurance/medical follow-ups.
- Plan social events, date nights, dinner parties, and cultural outings.
- Coordinate children's school and activities schedules.
- Coordinate travel in partnership with existing travel advisors.
- Maintain home organization and sensitive document management.
- 5+ years supporting a founder or senior executive in a fast-paced, high-context environment.
- Exceptional at creating structure, anticipating needs, and bringing clarity to shifting priorities.
- Calm under pressure, emotionally steady, professional, and able to push back appropriately.
- Comfortable around high-profile individuals and within creative and tech-driven circles.
- ADHD-aware and able to provide grounding support (body-doubling, reminders, simplification).
- Adaptable and quick to learn new tools, platforms, and workflows as the business evolves, as well as being able to use AI the right way.
- Discreet, low-ego, and drama-free.
Why This Role Is Unique
You’ll partner closely with a CEO who sits at the intersection of technology innovation and creative culture, leading a company influencing how smart buildings are designed and delivered in NYC. You will have a direct hand in enabling focus, momentum, and strategic clarity - making this a genuinely high-impact role within a growing, future-minded organization.